Guzder
Often , over the years, I have been asked for advice for a Bishops Alumni Association - the need for one if any etc .
Well I don't profess to be an authority on the subject but herewith my personal views.
1. Any alumni association has to begin with the blessings of the school/ the Principal / The Governing body - there is no other way . The registration of the association must be done by the school authorities .
2. It must originate from the school and all dealings must... be school centric . The welfare of the school and the well being of its pupils has to be the key priority of the association .
3. The purpose must be to keep the old pupils / staff in touch with each other and their alma mater and to let them know what is happening in school / functions / occasions for celebration etc . It can also , from time to time , think of raising funds for special school projects / educational scholorships etc
4 All monetary transactions must be through the school .
5. It should be open to all ex pupils who have either passed out from the school or completed a minimum number of years in the school .
6. It cannot be the perogative of a particular batch / group of pupils to run the association . All meetings must be formal occasions and held on the school campus .
7. All Alumni associations usually suggest the sale of commemorative Mugs, Pens , Jack , plates . The procurement of such items must be done by the school and the sale must be from within the school ONLY . No one else should use the school logo except the school . All accounts must be audited as per rules .
8. Free and fair elections will need to be planned and held every year/ 2 years to elect office bearers Important for all to note that these posts will be honarary and without power as such . There will be no interference in school administration . It is basically to see to the affairs of the association and help drive it forward / coordinate the activities for the year along with the school management . A few mambers may be nominated by the school as well .
9. There should be an alumni advisory board as decided by the school .
10 There are any number of Alumni charters / Lists of rules and regulations online and it is a good idea to go throgh the details of some outstanding old institutions to get an idea of what the do's and dont's are . No point in reinventing the wheel
11. Maybe the school could invite a group of about 6- 8 ex pupils / staff to draft a charter for the same . This can always be ameneded from time to time
12 Last but not the least , the Alumni association must unite and not divide . It must be free from politics . petty squabbles and power games . The start should be slow and well thought out so that the foundation is strong enough to last another 150 years .
13 An Alumni association is a good idea and if run in the correct spirit , will definitely add value to an amazing institution like Bishops
Well I don't profess to be an authority on the subject but herewith my personal views.
1. Any alumni association has to begin with the blessings of the school/ the Principal / The Governing body - there is no other way . The registration of the association must be done by the school authorities .
2. It must originate from the school and all dealings must... be school centric . The welfare of the school and the well being of its pupils has to be the key priority of the association .
3. The purpose must be to keep the old pupils / staff in touch with each other and their alma mater and to let them know what is happening in school / functions / occasions for celebration etc . It can also , from time to time , think of raising funds for special school projects / educational scholorships etc
4 All monetary transactions must be through the school .
5. It should be open to all ex pupils who have either passed out from the school or completed a minimum number of years in the school .
6. It cannot be the perogative of a particular batch / group of pupils to run the association . All meetings must be formal occasions and held on the school campus .
7. All Alumni associations usually suggest the sale of commemorative Mugs, Pens , Jack , plates . The procurement of such items must be done by the school and the sale must be from within the school ONLY . No one else should use the school logo except the school . All accounts must be audited as per rules .
8. Free and fair elections will need to be planned and held every year/ 2 years to elect office bearers Important for all to note that these posts will be honarary and without power as such . There will be no interference in school administration . It is basically to see to the affairs of the association and help drive it forward / coordinate the activities for the year along with the school management . A few mambers may be nominated by the school as well .
9. There should be an alumni advisory board as decided by the school .
10 There are any number of Alumni charters / Lists of rules and regulations online and it is a good idea to go throgh the details of some outstanding old institutions to get an idea of what the do's and dont's are . No point in reinventing the wheel
11. Maybe the school could invite a group of about 6- 8 ex pupils / staff to draft a charter for the same . This can always be ameneded from time to time
12 Last but not the least , the Alumni association must unite and not divide . It must be free from politics . petty squabbles and power games . The start should be slow and well thought out so that the foundation is strong enough to last another 150 years .
13 An Alumni association is a good idea and if run in the correct spirit , will definitely add value to an amazing institution like Bishops
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